C_TFG51_2405 Sample Questions Answers

Conditions for Successful Distribution Lists

A. Site Association: Suppliers must be linked to the specific site to ensure relevance to the job posting.

B. Distribution List Association: Suppliers must be explicitly included as mandatory or preferred to receive job postings from the list.

Excluded Options

C. Buyer association via Supplier Storefront registration: While this is necessary for general supplier activity, it is not specific to Distribution Lists.

D. Association to each level of the Distribution List: Multi-level Distribution Lists do not require supplier association at all levels.

Reference

SAP Fieldglass documentation: "Managing Distribution Lists for Supplier Communication."

Custom Lookups Usage

A. Keys and values: Custom Lookups are defined using a lookup table with unique keys and corresponding values, allowing for flexible application use.

B. Custom logic: They enable specialized functionality tailored to organizational needs, such as custom validations or data mappings.

Excluded Options

C. Research and management of unsettled invoice payments: This falls under financial reporting and is unrelated to Custom Lookups.

D. Global search for custom objects: Lookups are not a search feature but a configuration tool.

Reference

SAP Fieldglass documentation: "Using and Configuring Custom Lookups."

General Ledger vs. General Ledger Account:

AGeneral Ledger (GL)is an overarching accounting structure used by an organization to track financial transactions.

AGeneral Ledger Account (GL Account)is a specific entry within the GL and is used to record transactions related toTask Codes, Expense Codes, and other operational expenses.

Key Difference:

GL Accounts focus on individual financial elements tied tooperational codes (e.g., tasks, expenses).

GLs, on the other hand, serve as the broader framework for organizational accounting and are often tied to Business Units.

References:SAP Fieldglass Financial Management – General Ledger Setup

Potential Candidates Functionality:

This feature is used to identify and match candidates from a pool based on their skills, experience, and other criteria outlined in the Job Posting.

Process:

When a Job Posting is created, suppliers or internal databases may propose candidates.

ThePotential Candidatesfunctionality allows for automated or manual filtering of these candidates to find the most suitable options.

References:SAP Fieldglass Job Posting – Finding Potential Candidates

Roles of Rates in Contingent Workflows

B. Central accounting element: Rates define the financial implications of contingent workforce engagements, including hourly wages, overtime, and related expenses.

C. Deriving Job Posting budgets: Rates are used to calculate and set budgetary expectations for job postings, ensuring alignment with financial planning.

Excluded Options

A. Reflect a unique performance score given to Workers: Performance scoring is unrelated to rates.

D. Requested by an onboarding Worker: Workers do not request rates; they are predefined in job postings or contracts.

Reference

SAP Fieldglass documentation: "Understanding Rates and Their Role in Contingent Workforce Management."

Function of a Connector in SAP Fieldglass

Connectors facilitate theintegration and exchange of databetween SAP Fieldglass and other systems (e.g., ERP systems like SAP S/4HANA, financial systems).

They ensure that data is correctly formatted and compatible with external platforms for smooth communication.

Excluded Options

A. Connection to a logon portal: This refers to authentication, not data exchange.

B. Linked Account among SAP platforms: Refers to single sign-on (SSO), unrelated to connectors.

D. Validation for upload/download processes: While connectors validate data transfer, their primary function is data formatting and integration.

Reference

See SAP Fieldglass guides: "Integration Framework and Connector Setup."

Setting Program Office Contact Details

TheEmail Message Templateallows administrators to include Program Office contact details in the footer of all automated emails sent by SAP Fieldglass.

This ensures consistent communication and provides recipients with a direct point of contact.

Excluded Options

B. Program Office User's Account: User account settings do not control footer content in messages.

C. Home Page Announcement: This is for displaying messages on the platform's homepage, not in emails.

D. Message Center: Used for in-platform messaging, not email communication.

Reference

SAP Fieldglass documentation: "Customizing Email Message Templates."

Details Approvers Look For

C. Appropriate Expense Codes: Ensures expenses are correctly categorized for accurate tracking and compliance.

D. Presence of receipts, based on internal policies: Verifying receipts ensures expenses are legitimate and policy-compliant.

Excluded Options

A. Accurate number of hours and times worked each day: Applies to time sheets, not expense sheets.

B. Accurately allocated time worked to Rate Categories: Rate categories are linked to work orders or time sheets, not expense sheets.

Reference from SAP Fieldglass Documentation

Consult "Expense Sheet Approvals and Validation Guidelines" in the SAP Fieldglass user guide.

In SAP Fieldglass, "My Group" is a user visibility feature that determines how users can interact with and view documents.

"My Group" Functionality:

This indicates that users have access to documents (e.g., requisitions, work orders, invoices) with which they have a direct or historical association.

The visibility is controlled by the user's involvement in the document's workflow or their explicit assignment as part of the document's lifecycle.

Visibility Scope:

Users see documents for which they are named as participants (e.g., requester, approver, or owner).

No additional documents are made visible unless specifically assigned or shared by the document's owner.

References:SAP Fieldglass Help Portal – Visibility Management

Minimum Shifts for Rate Schedule:

ARate Schedulein SAP Fieldglass is used to define hourly rates for workers based on shifts or specific working hours.

At leastone shiftis required to create a valid rate schedule.

Reason for the Requirement:

Without defining at least one shift, the schedule cannot serve its purpose of associating rates with specific working hours.

References:SAP Fieldglass Rate Management – Rate Schedule Creation

Impact of Contingent Type Configuration

A. User experience: Contingent Type configuration dictates the fields, options, and workflow steps available during the creation of Job Postings.

D. Job Posting Templates: Templates for creating Job Postings are directly influenced by the Contingent Type, ensuring alignment with organizational policies.

Excluded Options

B. Activity Checklists: These are assigned based on workflows and roles, not directly impacted by Contingent Type.

C. Rates assigned to contingent Workers: Rates are configured separately through Rate Structures and are not contingent on this setting.

Reference

SAP Fieldglass documentation: "Configuring and Using Contingent Types."

Shortlist Functionality:

This feature allows the buyer to narrow down the candidate pool to a smaller group of the best-qualified individuals.

It is an essential step in the candidate evaluation process.

Process:

After reviewing all potential candidates, the buyer can "shortlist" those who meet the critical requirements of the job posting.

The shortlisted candidates can then be further assessed, interviewed, or selected for engagement.

References:SAP Fieldglass Candidate Management – Shortlist Feature Usage

Activity Items Overview:

Activity Itemsin SAP Fieldglass are tasks or action items associated with various processes, such as worker evaluations, supplier assessments, and compliance tracking.

Applicable Tasks:

A. Tracking Signatures:Monitor signatures required for agreements, compliance, or approvals.

C. Evaluating a Worker:Conduct performance reviews or assessments of contingent workers.

E. Evaluating a Supplier:Assess supplier performance based on predefined metrics.

Non-Applicable Options:

B. Revising a Worker:Worker revisions are managed through profile updates, not Activity Items.

D. Managing a Worker's Cost Center:Cost center updates are administrative changes, not tracked by Activity Items.

References:SAP Fieldglass Activity Management – Managing Activity Item

Flagging Potential Candidates

Workers Reaching End Date: Existing workers nearing their contract end date can be flagged as potential candidates for future roles.

Active Job Seekers: Individuals currently looking for work are automatically flagged as potential candidates.

Excluded Options

C. Closed Workers: Refers to workers whose contracts are complete and are no longer considered active candidates.

D. Declined Job Seekers: Refers to job seekers rejected for prior postings, and they are typically not flagged as potential candidates.

Reference

See SAP Fieldglass "Candidate Management" documentation.

SAP Fieldglass allows organizations to manage their contingent workforce effectively. When it comes to creating buyer users, there are specific methods supported by the system:

Access the User List:Navigate toAdmin > User Accounts > User Listin the SAP Fieldglass buyer module. This is where all current user accounts are displayed.

Create a New User:

Click on the "Create" button to start a new user creation process.

Enter the required user details such asUsername, Email Address, Roles, and Permissions.

Assign specific buyer groups, ensuring the user has access to the correct modules and functions.

Save the User Account:Once all required fields are filled, click "Save" to create the new user. The system may send an email notification to the user with their login details.

References:SAP Fieldglass Help Portal (User Management) - Help Documentation on Buyer Users